4/19/2017

How does the electronic notary signature and electronic seal work?

Categories: Electronic Notary

Other articles by: Docverify Admin DocVerify Admin

A lot of notaries are looking at becoming electronic notaries, but sometimes with something new comes some questions, and hopefully this will answer some of them.

Please take a look at some of the other blogs such as differences between electronic notarizations and remote notarizations.

Electronic notarizations were never meant to replace notaries, and the intent has always been to allow the notary to do everything they're doing today on paper electronically instead.

Each provider may do things a little different, but we will cover what DocVerify does.

According to the E-Sign Act of 2000, an electronic signature can be a sound, image, symbol, process, etc. that demonstrates one's intent to sign.  Electronic signatures are not the same as digital signatures, and we will not be covering that at this time.

DocVerify's notary signatures are the notaries actual drawn signature represented as an image in this case, and applied to the document when the notarial act takes place.

The seal is a electronic version or representation of the rubber stamp the notary may be using today.  It contains all of the information the state requires.

With DocVerify, the notary uses a browser to upload the document to be notarized, enters the participant information, then views the document at which time the notary can drag and drop their signatures, stamps/seals, dates, etc. onto anywhere within the uploaded document.  After they've done all that, then the notary witnesses each participant signing the document, and then completes the e-notarization process.

In summary, electronic notarizations is literally everything a notary is doing on paper today, but completely electronic; however, with electronic the benefits are vastly greater such as tamper evidence, audit trails, forensics, security, and efficiency.  paper doesn't even come close.

DocVerify's e-notary platform enables notaries in the states that allow electronic and remote notarizations to provide e-notarization services to their clients at very affordable rates where the notary gets to keep the majority of the fees that they collect.

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